We are a fast-growing international company specializing in the installation of electrical and communication systems. Our clients include globally recognized general contractors who value quality, reliability, and speed. In every project, we strive to create long-term value as a trusted partner for electrical installation and control solutions across Europe. Our team consists of more than 500 professionals, with projects delivered across 14 countries – from data centers to advanced industrial facilities.
As we continue to strengthen and expand the BSW Engineering team, we are looking for a Head of Project Administration to join us.
In this role, you will be responsible for leading the team of Project Administrators and Project Coordinators in Lithuania and Poland, ensuring smooth day-to-day operations, and continuously improving project administration processes. Your goal will be to ensure clear allocation of responsibilities, effective problem-solving, high-quality team performance, and continuous process improvement within a growing international organization.
By joining BSW, you will have the opportunity to:
- Lead a team of Project Administrators and Project Coordinators in Lithuania and Poland;
- Establish clear ways of working, standards, priorities, and responsibilities within the team;
- Develop team members, strengthen their independence, and foster a high-performance work culture;
- Improve project administration processes, initiate change, and implement solutions that enhance team efficiency;
- Resolve complex operational situations and make independent decisions in a dynamic project environment;
- Collaborate closely with Project Managers and other teams to ensure smooth cross-functional cooperation;
- Have a real impact on the development of the project administration function within a growing international organization.
What we expect from the Head of Project Administration:
- A higher education degree;
- At least 3–5 years of hands-on team management experience, leading a team of at least 4 employees;
- Experience in customer service, logistics, workforce/staffing coordination, or another fast-paced operational environment;
- Experience in designing and improving processes, implementing new ways of working or systems, and leading teams through change;
- Ability to effectively manage a high volume of daily tasks, set priorities, and meet deadlines;
- Ability to make independent decisions and take ownership of results;
- Experience in setting team KPIs, evaluating employee performance, and managing workloads;
- Experience in recruiting, developing, and training team members;
- Experience in managing conflicts and emotionally challenging situations;
- Clear and confident communication skills, with the ability to collaborate effectively with employees and managers at different organizational levels;
- Ability to maintain composure, structure, and sound decision-making in a dynamic and rapidly changing environment;
- English and Russian language skills at B1 level or higher.
We believe that strong organizations are built by strong people. That’s why, when you join BSW Engineering, we offer:
- A responsible and dynamic leadership role in an international project environment, where you will have the autonomy to make decisions and implement change;
- The opportunity to shape project administration practices, improve processes, implement more efficient solutions, and establish clear standards for the team;
- An innovative and forward-thinking environment. We implement the latest technological solutions, continuously improve our processes, ensure operational clarity, and maintain a clear division of responsibilities;
- Health insurance;
- A friendly and inspiring team. Every quarter, we organize team-building activities, celebrate birthdays together, and recognize important life events such as weddings and new additions to the family. Our everyday atmosphere is also shaped by small but meaningful moments – internal events, special celebrations, fun traditions, and informal get-togethers that strengthen our team spirit.
Additional information
The position is office-based.
Salary
€4,000–€6,000 gross per month.
The remuneration package consists of a fixed salary and performance-based bonuses.